The E-mail Integration feature allows users of the Smart Time-Off App to seamlessly communicate and notify approvers about their time-off requests and notify users about holidays. Additionally, the requesters are informed about the status of their request (whether approved or declined) through e-mail.
How to enable the E-mail integration:
To enable the E-mail integration need to do the next steps:
Go to the ‘Smart Time-off’ menu in the Manage Apps section.
Select the Integration item in the left sidebar.
Click on the ‘E-mail’ to open the ‘E-mail’ integration tab.
Click on the toggler, to enable E-mail integration.
Select any available issue from the list.
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The issue must be selected so that Jira can mail letters. No data will be changed in Issue, after creating new requests in Smart Time-off. Also, you can create any new test issue, in any project that will be tied to the E-mail integration in Smart Time-off |
Enable the notifications that you want to receive: Request notifications, Holiday notifications, or both.
Select the user(s) who will receive a notification to the e-mail and enable which type of notifications the user(s) will receive.
⁉️ How to Use E-mail integration for requests:
Creating a Time-Off Request: Once you've filled out your time-off details in the Smart Time-Off App, simply submit the request. The selected approvers will automatically receive an e-mail notification regarding your request.
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How to create a request: My Time-off |
Every approver will receive this letter about the created request:
Reviewing Approvals or Declines: After your request has been reviewed, you'll receive an e-mail notification informing you about the decision (approved or declined).
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How to manage the requests: Manage Time-off |
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The e-mail letter about the approved or declined request will be received by the user who created the request and who is in the requester field. |
⁉️ How to Use E-mail integration for holidays:
Creating a holiday.
When the day of the holiday arrives, the user(s) will receive a notification about the holiday by email
Enable the checkbox for the Holiday notifications on the Integration page.
Select the user who will receive the notification about holidays and add them.
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How to create a Holiday Template: Holiday Template |
Notifications about holiday users will be received when the holiday starts. The notification looks like this:
